Steps

1. Make reservations. Inform seminar organizer(s) of travel plan.
2. Finalize travel with feedback from organizer(s).
3. Travel to SLAC, get reimbursement form, and give seminar.
4. Leave SLAC, mail finished form back to SLAC and get reimbursement.

Airline Ticket and Car Rental

• Must fly a domestic (U.S. Flag) carrier to San Francisco (SFO), San Jose or Oakland.
  Note also, SLAC does not reimburse international part of airfare.
• For international flights, it may be possible to reimburse the part
  of the flight within the U.S, but only if the flight is on a domestic carrier.
• Book well in advance for a reasonable fare, and try to stay over a Saturday night.
  Get feedback from seminar coordinator before purchasing.
• For car rental, SLAC reimburses only for compact cars. Furthermore, decline all additional insurance.
  Your SLAC business visit is covered by Stanford University's policies.
• If you plan to drive to vacation, however, you should
  get insurance coverage for the vacation part of your trip.

Accommodations:

• For reimbursement purposes, SLAC requires that guests stay at the SLAC Guest House if space is available. Reservations for the Guest House can quickly and conveniently be made on-line.
• Should the Guest House be full during your travel dates please contact us immediately so that we may refer you to another local hotel.
  
• Creekside Inn: Request special SLAC rate when making reservations at the Creekside Inn.
  Cardinal Hotel: Request the special SLAC rate when making reservations at the Cardinal Hotel.
  NOTICE: Parking can be difficult near the Cardinal since they don't have their own lot. One possibility is to use the parking garage beneath City Hall
  which is located "kitty-corner" to the Cardinal.
  Over-night parking is free until 10 AM - check the signs to be sure.
• SLAC will cover up to 5 days (per invitation) of hotel plus meal per-diem.
  If you stay in friend's house, will only receive meal per-diem.
• Please give us feedback about your stay!

Reimbursement

• Get Travel Expense forms when at SLAC, from Natalie Cramar (650)926-3648. If you are not a U.S. citizen, you must visit the International Travel Office during your stay as well.
  Fill out all forms and mail them to us with ALL original receipts.
• For speakers shared with other institutions: Inform us
  of the reimbursement breakdown when getting the Travel Expense Forms.