Rules Governing Use of Archives
The purpose of the SLAC Archives, History and Records Office is to preserve and maintain the historic, permanent, non-current records of the Laboratory and to make these materials available for research. In an attempt to achieve these purposes the following rules govern the use of material.
Use of Materials
1. Researchers must fill out and sign an application form per research topic and must provide acceptable identification (valid driver's license or identification card with photograph).
2. All briefcases, purses, coats, and other personal articles are to be deposited with the Archivist. Only paper and pencils may be used in the research area (the use of ink is prohibited). The Archives reserves the right to inspect all research materials and personal articles before a patron leaves the Department.
3. Laptop computers, tape recorders, film/video equipment may be used in the research area; however use must be approved in advance. Any cases for such equipment must be deposited with the Archivist.
4. All materials must be consulted in the Research Area only and may not be taken from the Archives. Patrons will receive one box at a time.
5. No food or beverages are allowed in the Archives, and smoking is prohibited.
6. The researcher is responsible for the careful handling of all materials made available. Records are to be maintained in the order in which they are received by the researcher. Do not rearrange papers. Archival materials may not be leaned on, written on, traced over, or handled in any way that may damage them.
Duplication, Publication, and Citation
7. Permission to publish SLAC archival material must be sought in writing on a case by case basis. In the event that material from the SLAC Archives becomes a source for publication (in hard-copy or digital form) or a public use film or video, the Archives, History & Records Office requests a copy of the final form (hard-copy for paper publications; DOI for digital publications).
For citations in published or in unpublished papers or visual works, this repository should be listed as the SLAC National Accelerator Laboratory, Archives, History & Records Office, Stanford, CA. Preferred formats are:
Published photographs or images from SLAC should be credited as in one the following examples:
8. In the event that your research becomes a source for publication, film, or video, the SLAC Archives, History & Records Office requests a copy of the final product (SLAC Archives, History and Records Office, 2575 Sand Hill Road, MS 97, Menlo Park, CA 94025; or, for digital entities, email the DOI to archives[at]slac.stanford.edu).
Restrictions on Use
9. The Freedom of Information Act (5 U.S.C. 552), as amended, provides for making information in executive branch records available to the public unless it comes within specific categories of matter that may be exempted from public disclosure (see Archivist for exemptions). In addition, for the protection of the collections, the Archives reserves the right to restrict access to fragile materials. In these cases, copies may be substituted for originals.
10. Unprocessed records are open only to the records creators.
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