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Archives, History & Records Office

Hours: By appointment Monday-Friday during regular work hours.


Contact:

Archives E-mail: slacarc[@]slac.stanford.edu
RM E-mail: recordsmgt[@]slac.stanford.edu
Phone: (650)926-3091
Post: SLAC Archives and History Office, M/S 82, 2575 Sand Hill Road, Menlo Park, CA 94025.

Office Location: Bldg.50, Rm.122

Spotlight

June 9, 2021 -   

In Memory of
Ed Seppi

Ed Seppi, who was head of the Experimental Facilities Department and a member of the Senior Physics Staff from 1964-73, died Aug. 30, 2021. read more...

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Past Spotlights

Welcome!

SLAC National Accelerator Laboratory is one of the world's leading research laboratories. Established in 1962 at Stanford University in Menlo Park, California, as a particle physics research center, SLAC is now a multipurpose laboratory for astrophysics, photon science, accelerator and particle physics research.

SLAC's Archives, History & Records Office (AHRO) is a coordinate archive to the Stanford University Archives. As such, it ensures that the Laboratory's history is identified, collected, preserved and made accessible to the SLAC and Stanford communities, to researchers and to the public. The Office's Records Management (RM) function preserves, schedules and disposes of temporary records, regardless of format, created in the course of doing business at SLAC. RM is responsible for appropriate handling and retention of inactive temporary retention records that must be retained for specified lengths of time for financial, legal, epidemiological or medical reasons, according to disposition schedules jointly agreed upon by the U.S. Department of Energy (DOE) and the National Archives and Records Administration (NARA).

Founded in 1989, the AHRO has primary responsibility for the Laboratory's documentary heritage, but relies on the community to help it in this endeavor.

The SLAC Archives, History & Records Office has the following responsibilities:

  • Serves as a repository for documentation of the Laboratory's organizational and scientific history;
  • Evaluates, selects, and preserves specific materials of archival significance created by Stanford University entities operating on the SLAC campus;
  • Ensures compliance with relevant state and federal laws and with DOE records management policies and procedures;
  • Acts as laboratory liaison to the NARA FRC and provides temporary records services, including appraisal, retirement and retrieval services;
  • Promotes knowledge of the Laboratory's unique history and important scientific and technical accomplishments;
  • Assists in the use of its collections by members of the Laboratory and University communities, visiting scholars, and the public.
  • Adheres to the International Council on Archives (ICA) Principles of Access to Archives and to the Society of American Archivists (SAA) Core Values and Code of Ethics

Please note: Only a very small fraction of our collections are digitized or available online. Please contact the Archives if you are unable to find what you need on the Archives website. Researchers are encouraged to consult with the Archivist, who can assist you.

Service Level Agreements (SLAs) for AHRO services: Records Management SLA;   Archives SLA.

Glossary of AHRO Terminology:
RECORDS MANAGEMENTadvises offices in the creation, use, maintenance, and disposition of records, regardless of format
ARCHIVESappraises, collects, organizes, preserves, and provides access to noncurrent records with permanent value
Recordrecorded information, in any format, that provides evidence of an organization's activities & decisions
Temporary Recordrecord approved for disposal after a specified period or event
Permanent Recordrecord to be maintained permanently in the archives after no longer needed for current business (inactive)
Inactive Recordno longer needed to conduct current business on regular basis, but may be required for other reasons, or may be scheduled for permanent retention (archived)
Non-Recordex. convenience copies or personal documents
Appraisalidentifying records and determining their value in order to establish retention periods
Dispositionaction taken based on appraisal, e.g. transfer to a records center; destruction; or archiving
Schedulev. establish retention period for current records and provide for their disposition
n. comprehensive listing and description of records showing approved retention and disposition actions
Retirementthe process of transferring records from active files to inactive storage.
FRCFederal Records Center. Location where inactive temporary records are stored.
Document Control[A separate function that is operational (change/version control)]

Further information about our activities and workflows is on our About Us page

Records Management Training presentation

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Archives, History & Records Office | SLAC Research Library |

Last Updated: 10/08/2021