What Should You Keep/What Can You Throw Away?
Staff who create, keep, or are in any way responsible for records
should familiarize themselves with records management requirements,
whether for scientific research or business. Please refer to
Records Management Training. For any questions, please contact the
Archives
for help appraising the historical value of the materials under
your care or
Records Management to coordinate records disposition.
SLAC scientists, whether students, post-docs, staff, or
faculty, are encouraged to create and maintain adequate
documentation of their professional lives. A good source for
information on this topic is the AIP webpage about
scientific
source materials.
See also our Don't Save It All brochure
(print and
fold into thirds)
Archival Material
The following materials and formats are of
interest to the SLAC Archives.
- Correspondence and memoranda (including
substantive email) generated in
the course of conducting research and business
- Correspondence (including substantive email) relating to facets of a
career in photon science, particle and astroparticle science, and high-energy physics
research (e.g. with colleagues, professional
societies)
- Research files, notebooks
- Reports (Formal reports, technical reports)
- Group and Department communications
- Committee minutes and supporting documents
- Teaching materials, lecture notes,
Institute, colloquium materials, presentations
- Biographical materials
- Journals, serials runs, monographs, and
monographic series published by SLAC
- Ephemeral descriptive materials, such as
brochures, pamphlets, maps, and directories
- Architectural drawings and plans
- Audio-visual materials, including
photographs (prints, negatives), slides, video,
film, DVDs, recordings
- Scrapbooks, news clippings
- Oral history tapes and transcripts
- Posters and other promotional items
- Microforms
- Artifacts
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Non-Archival Material
The following materials are not required for SLAC
Archives documentation and may be discarded at your
discretion.
- Publications:
- Copies of SLAC Scientific & Technical
Publications (numbered)
- Copies of DOE Publications and reports
- Scientific Periodicals or Journals
- Preprints or Reprints (unless extensively
annotated)
- Financial Records (originals in Business
Division): Group copies of Purchase Requisitions
and Work Orders are disposable when no longer
needed EXCEPT that PeopleSoft operator copies of
both Reqs and WOs are record copies and as such
are required to be retained for periods
specified in the DOE
Administrative Records Schedules.
- Personnel Records (originals in Business
Division): Group copies that are duplicates of materials maintained by
the
Personnel Office are disposable when no longer
needed. However, personnel files that contain
non-duplicate material should not be discarded.
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