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Frequently Asked Questions

You missed a citation of my paper!
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Where can I find general information on SLAC?
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Can you please send me a copy of a preprint in the database?
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My preprint is now published, can you update your entry for it?
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The database is missing a paper of mine, can it be added?
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Can the database be used to produce LaTeX-style entries?
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Can I do a search just for papers with lots of citations?
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How do I narrow an author search so that I find all an author's papers, but nobody else's?
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Can I search specifically for introductory, review or lecture articles?
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A revised version of a paper has now been placed at arXiv.org. How come the references in its SPIRES entry have not been revised?
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I only want to find papers published in journals, how do I do it?
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How can I narrow my search to theory/phenomenology/experimenal papers?
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Your server is down, my searches time out.
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My thesis is available on the web, can you put a link to it?
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Your "date" field is the year the preprint first appeared, but I want to search by the year it was published.
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My name is John Q. Physicist, how do I cut out James Physicist when people search for me?
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How do I search for papers in the JHEP?
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You don't have any references for one paper, can they be added?
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How do I search for a particular journal?
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Why do older papers sometimes appear near the top when I do a search?
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When I search for my paper and use the date qualifier I can't find it.
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I'd like to host a SPIRES mirror site.
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What is the best way to link to the SPIRES database?
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Why are my number of citations decreasing?
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I heard there is an H-Index metric, where do I find it?
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Answers


Where can I find general information on SLAC?
At the virtual visitor center. There is also additional information here.
Can you please send me a copy of a preprint in the database?
Unfortunately we only have the resources to do this if you are after a SLAC preprint. Otherwise you should write to the authors.
Why do older papers sometimes appear near the top when I do a search?
SPIRES assigns papers a number (the "key") when they are entered into the database. A standard search returns results sorted by the keys - which reflects how recently papers are added into the data base. You can also select the "sort by" to sort the papers by date, if you wish for a more chronological search result.
Can I search specifically for introductory, review or lecture articles?
Yes, using the "keyword" (k) search element, for example
A revised version of a paper has now been placed at arXiv.org. How come the references in its SPIRES entry have not been revised?
The references are added when a paper is first placed on the archive. This requires some human input, and thus is time consuming, so we usually do not revise the references (and we don't usually know when a paper has been revised). However, citations are important, so if your paper is cited in a revised version of arch-ive/yymmnnn, just send E-mail to library@slac.stanford.edu saying "My paper, X, is cited in arch-ive/yymmnnn between hep-th/9711200 and Phys.Lett.B336,1(1994)." If you really want to be helpful, use the LaTeX formats to find the "CITATION =" entry for your paper, X (we can then just cut and paste). When authors use these LaTeX formats to create their reference lists, we automatically see when they submit a revised version to arXiv.org (so encourage all your friends to do this).
I only want to find papers published in journals, how do I do it?
Using the ps qualifier. You can also use this to weed papers, by type.
How can I narrow my search to theory/phenomenology/experimenal papers?
Once again, with the ps qualifier. Theory papers are PS=T, phenomenology papers are PS=E,T, experimental papers are PS=E and instrument papaers are PS=I.
Your server is down, my searches time out.
Unfortunately this happens from time to time. Usually it doesn't last too long, but you can always just go to one of our mirrors.
My thesis is available on the web, can you put a link to it?
Yes, please E-mail us and tell us the link. However, it is much better if you just submit your thesis to the appropriate E-print archive.
Your "date" field is the year the preprint first appeared, but I want to search by the year it was published.
Use the "jy" (journal year) search term, e.g. fin a maldacena and jy 1998.
How do I search for papers in the JHEP?
The Journal of High Energy Physics, uses an ambiguous volume and page number scheme (because the volumes go back to 1 every year). So we've changed all the volume numbers in the following way: to find JHEP 01 (1999) 004, perform the search
find j jhep,9901,004.
You don't have any references for one paper, can they be added?
Yes, and we'd like to ask for your help. Please see number 4 here.
How do I search for a particular journal?
If you know the five letter CODEN the easiest way is with the search
fin j CODEN or fin j CODEN,VOLUME or fin j CODEN,VOLUME,PAGE
for example:
fin j AUJPA fin j AUJPA,47 fin j AUJPA,47,45
When I search for my paper and use the date qualifier I can't find it.
The papers are assigned a date based on (in order of importance)
  1. Date on the title page
  2. Date of conference
  3. Date received/posted to arXiv.org
See also journal year.
Why is my citation count decreasing?
Citations are continually being updated as we get better information. Remember that our citations count are not exact (see the caveats) and there are many possible errors. While it is sometimes suprising to see citations counts decrease, there are several good reasons for this:
  • Most often, it is because we had a duplicate record. If we have 2 records of the same document (as can happen when a journal and an eprint are not matched up) then the citations count twice. As we find these duplications we remove them and the papers cited all reduce their citation count.
  • Sometimes a single citation on a single paper is listed twice (as an eprint and a published paper for example). This can cause some citation counts to be inflated. As they are corrected, these citation counts decrease.
  • There can be other errors in the references of papers that, as corrected, cause incorrect citation counts to decrease. In all these cases, the number of citations is getting more accurate, not less.
In all of these cases, remember that the citation counts are not exact in the first place, so a few citation decrease, should not be cause for alarm. Remember too, that as we do maintenance in the database, we often correct many of these mistakes at once, causing a series of quick drops.
Where do I find the H-Index in Spires?
Select the "citesummary" format for your result, at the bottom of the display of records, there is a clickable line reading: "See alternative/experimental citation metrics for this search" which links to a further page that gives the additional stats, including H-Index.

Remember our frequent reminder, that citation counts are not exact.


SPIRES HEP is a joint project of SLAC, DESY & FNAL as well as the worldwide HEP community.
Mirrors: DESY (Germany), Fermilab (US), IHEP (Russia), Durham U. (UK), SLAC (US), YITP (Japan); LIPI (Indonesia);

Last Updated: 07/26/2010

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