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Archives & History Office

Hours: By appointment Monday-Friday during regular work hours.

Contact:

  • E-mail: slacarc[@]slac.stanford.edu
  • Phone: (650)926-3091
  • Post: SLAC Archives and History Office, M/S 97, 2575 Sand Hill Road, Menlo Park, CA 94025.

Office Location: Bldg.50, Rm.370

Electronic Records Archiving @ SLAC

| Format | E-mail | Web-sites | Storage | Migration | More Information|

Format -- General Comments storage

The format of a record (whether it is on paper, film, magnetic media, etc.) does not affect its appraisal and retention: use the lists of archival material (what to save) and non-archival material to determine if your electronic records should be archived. You should also take a look at the Records Control Schedule for your part of the Laboratory to see if the electronic records for which you are reponsible have already been scheduled.

The SLAC Archives and History Office has participated in a National Archives and Records Administration research project to develop procedures and tools for the robust and persistent archiving of electronic records of long-term value. As a result of this and other NARA projects, methods for preserving SLAC's electronic archives will be refined and improved.

The National Archives and Records Administration (NARA) has recently issued guidance on Selecting Sustainable Formats for Electronic Records.

Note: Some links on this page open pdf files, which require the free Acrobat Reader.

E-Mail storage

If any of your e-mail correspondence includes information that fits the definition of archival material you need to either:

Web-Sites storage

If you maintain a website that includes information that fits the definition of archival material, you need to retire to the SLAC Archives EITHER

Storage Issues for Electronic/Digital Records storage

Longevity of stored electronic/digital data is necessarily dependent upon three factors:

  • software longevity
  • hardware longevity
  • storage medium longevity

The life-span of any stored electronic information is only as long as the life-span of the shortest-lived of its three constituent components. Research projects like the one in which the SLAC Archives and History office is now participating are working to address and mitigate the problems caused by software, hardware and storage medium obsolescence.

Migration storage

Migration of data and information from obsolete software, hardware or storage media is never a trivial undertaking. Ideally, plans for the continuing preservation of historically imortant electronic/digital data and information should be made, in consultation with the Archives (x3091) as soon as the data or information has been identified as having archival or historic value

More informationstorage

| Format | E-mail | Web-sites | Storage | Migration | More Information|

Archives and History Office | SLAC Research Library |

Last Updated: 07/23/2012