Talk Submission Guidelines

Last updated: 16 September 2003

BaBar Background Meeting

The Babar PEP-II Background Meeting is almost upon us. Similar to the Babar Collaboration Meeting, all talks available will be posted to the web. To facilitate this effort, please observe the following guidelines.

• Talks need to be submitted in electronic format by the speaker presenting the talk.
• Electronic Format. File(s) are preferred in PDF file format to facilitate web placement. See File Conversions below for information on converting different file types to PDF format. Note: PDF files tend to be a smaller size file than PS files and easier to work with.
• Computer Projector. Speakers are encouraged to use the PC and computer projector that will be available during the Babar PEP-II Background Workshop in the Redwood Conference Room to present their talks. This setup will avoid the need to use transparencies for presentations.
  The easiest way to access your talk in the Redwood Conference Room is to project it from the PC web browser, so please save your talk into the appropriate Unix directory /BFROOT/www/Public/Physics/bgd2003_workshop/day of talk (Monday or Tuesday or Wednesday) before your presentation in the Redwood rooms.

Files should be copied directly to
/afs/slac.stanford.edu/g/babar/www/Public/Physics/bgd2003_workshop/day of talk (Monday or Tuesday or Wednesday). You must have SLAC Unix account for this. If you do not have SLAC accont, please send e-mail with your file as attachment to kazuko@slac.stanford.edu.

Note: In the Unix environment, $BFROOT is a short cut for /afs/slac.stanford.edu/g/babar

• The naming convention of your file is your last name (i.e., onaga.pdf). If you have more than one talk, then distinguish the filenames by adding an integer to the end (i.e., onaga1.pdf, onaga2.pdf,etc.).

Since the talks will be accessed on the web, consider the size of your file and try to keep it small so that it will load faster. For example, a talk with several color photographs or color plots will result in a large file and be much slower to load.

Note:  For consistency and continuity, all files from background workshop are housed in a common subdirectory.  BaBar web page guidelines prohibit linking to web pages that are not included in an appropriate subdirectory under BFROOT/www.  Links will not be made to other web pages, but linking to the files located in the common directory is encouraged as these will remain available for some time.  

File Conversions

PC/Mac

MS Word or PowerPoint. MS Word and PowerPoint files can be converted to PostScript by using a printer driver (the mechanism used to print a file) and third-party software or a combination of personal computer technology and a Unix program such as Distill.  Remember to "print" to a color printer to retain color information. 

    1.  From within the application/document, invoke the Print dialog box.  
    2.  Check the box labeled Print to File.   Be sure to change the Properties to Landscape, if appropriate. 
    3.  Include a file extension when renaming the file or  using Save As [.ps (Mac) or .prn (NT)].  
    4.  Copy to Unix.  Follow the Distill command below to convert to PDF.

Unix

PS Files.  Can be converted to PDF format on Unix by using the "distill" command:

    Command:   distill <filename.ps>                       Result:  filename.pdf

Various File Formats  using convert.

    Command:   convert <file1> <file_2>

Result:
converts an input file using one image format to an output file with the same or differing image format. See the convert man page for a list of recognized formats.

To view pdf files on Unix type: "acroread filename.pdf" or "gv filename.pdf".

Comments on this page to kazuko@slac.stanford.edu